Wedding Planner, Coordinator, or Designer? Which to choose? -





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I'm Magan!

Wife, mama, and educator obsessed with chick-fil-a mac & cheese and dry shampoo.

An entrepreneur since the ripe old age of 5 when I would sell a single cracker with spreadable cheese from my lunch box for $0.25. 

I have built a successful photography business while working for a decade in the insurance industry. 

I hold my Masters in Education and love to teach. So it is no secret that I would teach from all I have learned along the way.

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Wedding Planner, Coordinator, or Designer? Which to choose?

Congratulations Brides-To-Be! You’re engaged, the date is set, wedding planning begins, and now it’s time to hire wedding specialists.  However, there are vast differences between wedding experts and the specific levels of assistance they provide.  Which one is best for you?  A carefully chosen Wedding Planner, Wedding Designer, or Wedding Coordinator can be the best decision you make for a flawless day!

A WEDDING PLANNER focuses on the logistics of your wedding, from your planning and contract negotiation to the day-of execution of your vision. Think of a wedding planner as your new best friend. This person has no other job but to make sure your wedding is exactly what you want it to be!  The wedding planner invests eighty to two hundred fifty hours of concentrated planning, provides vendor referrals and negotiates contracts, schedules and attends all vendor meetings, creates detailed timelines and floor plans, helps determine and manage your budget, attends site tours and menu tastings, brainstorms design details, coordinates hotel room blocks and transportation, manages the rehearsal, and supervises everything on the wedding day and executes your vision on-site.  (Think Jennifer Lopez in The Wedding Planner!)

Tip: Experts advise to hire a wedding planner if you have the budget for it, if you want the least possible amount of wedding-related stress, if you lack free time to plan, if you have a very short time frame for planning, or if you want a destination wedding or a weekend wedding event.


Next, a WEDDING DESIGNER’S role is purely aesthetic and doesn’t include contract negotiations or attending appointments alongside the bride. The designer works with you about forty hours and creates the wedding’s design concept, provides color palette guidance, oversees the decor budget and vendors, attends a site visit to visualize and devise a layout, creates detailed floor plans, and ensures all the decor elements are in place on-site at the wedding.

Tip: Hire a Wedding Designer if your decor is the most important element of the wedding for you or if you like to plan but your creative skills are not your strength.


Finally, a WEDDING COORDINATOR (Wedding Consultant) is also logistically focused but operates on a shorter timeline than a planner. The coordinator usually begins helping you prepare a month before the wedding and function as the point person on the wedding day. They will confirm vendor contracts and create a day-of timeline, as well as make sure things like payments and guest counts are in order, but they won’t be involved in the earlier planning phases or keeping track of your budget.  A coordinator works about twenty hours, meets with you four to eight weeks before the wedding, checks in with your vendors to review the signed contracts and confirm logistics, creates detailed timelines and floor plans, manages the rehearsal, completes a final walk-through of the ceremony and reception sites, and oversees everything on the wedding day.

Hint: Hire a Wedding Coordinator if you want to play an active role in planning your wedding but would like someone to take care of the last-minute details and make sure you haven’t missed anything, or if you’re extremely organized and detail-oriented but you don’t have the budget for a full-service wedding planner.

Choose wisely, and blessings for happy planning!

  1. Alexis says:

    ❤❤❤ I needed this clarification! I’m recently engaged and had no idea the difference!

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